Receptionist Cover Letter Sample

Today’s Date

George Smith

Senior Partner

Smith & Brown Partners

412 E. Roseville Parkway, Suite 4

Roseville, CA, 95661

(916) 454-5544

gesmith@sandbpartners.com

RE: Receptionist Position Application

Dear Mr. Smith:

I am writing to apply for the receptionist position at your firm, Smith & Brown, in Roseville, CA. Your firm has a tremendous reputation, and as such I would love the opportunity to join your organization and assist with office organization, internal and external communication, secretarial work, and of course, receiving clients.

I have over seven years’ experience as a receptionist in the Northern California area. During that time, I have worked for two successful organizations and have provided tangible assistance and achieved real progress in helping those companies.

At Green Leaf Financial I was responsible for organizing meetings and preparing meeting facilities. I scheduled more than 20 appointments per month and managed to receive all clients with the utmost professionalism, developing a strong repertoire with many of our top customers. I also facilitated nearly all internal official communication and was responsible for much of our external communication, including following up with clients and putting our firm newsletter together.

At Waypax I have achieved even more. I schedule more than 60 meetings a month, all of which require juggling meeting room schedules and preparation work, including providing refreshment, ensuring rooms are up to par in terms of presentability, and providing all attendees with required documents and materials. Furthermore, I am the first point of contact for clients when they walk in. As such, I take my role very seriously and treat each guest as a VIP. I have never received any kind of complaint, and have been acknowledged officially by the firm on four separate occasions.

With my strong record and years of experience, I am confident I would fit in well at Smith & Brown. If you are so inclined, I would jump at the opportunity to visit you for an interview. Thank you for your time and consideration of my application. I look forward to hearing back from you at your convenience. Thank you again.

Sincerely,

Sally Jones

Enclosed: Resume

1. Prove that you’re friendly

As a receptionist, you are the first point of contact for all potential clients and customers. You must be welcoming and disarming, and have the ability to make people feel comfortable around you.

Talk about your social skills or friendliness in your cover letter, and brag about positive relationships you’ve formed in the past.

2. Organizational skills are critical

You will likely be in charge of keeping track of office supplies, setting meetings and reserving meeting space, and running the office schedule. As such, you need to show that you are responsible and meticulous in your work. Mention previous duties and compliments you’ve received in this area.

3. Quantify where you can

If you can put a number on something, do it. Instead of saying, “set lots of meetings,” say “set 50+ meetings per month.”

But what does “set a meeting” mean? Be as specific as you can about your duties – if you cleaned the rooms and prepared refreshments, even just water, mention that.

4. Promote yourself

Treat your application as a commercial about you and why you’re the best person for the position. Don’t simply talk about what your duties have been in the past, talk about how you’ve excelled in them. If you have any achievements or have ever received commendation, brag about it.

5. Echo the language from the job posting

Try to insert some well-placed language taken from the original job posting into your cover letter. These words and phrases act as keywords, and indicate to a hiring manager you are exactly what they are looking for. Don’t force it, but if you can slide in key phrases, do so.

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