Are you at home in an office environment? Being a talented receptionist means having top-notch organizational skills and the flexibility and social skills to handle tasks dealing with employees, clients, and visitors. If you think this is the direction you would like to take your career, our receptionist resume sample can get you on your way.
And, if you feel like you need some extra help, try out our easy-to-use resume builder to create one hassle free.
Table of Contents:
- Receptionist Resume Sample
- Related Samples and Cover Letters
- Receptionist Resume (Text Format)
- How to Write a Perfect Receptionist Resume
Receptionist Resume Sample
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Related Samples and Cover Letters
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Receptionist Resume (Text Format)
- Experienced: 8 years in administrative support and office reception in a corporate setting
- Multi-talented: Strong management abilities, able to perform secretarial, assistant, and office management duties simultaneously
- Friendly and Welcoming: Possessing strong social skills and a great repertoire with management, clients, and visitors alike
- Goal-Oriented: Internalize organizational goals and apply best practices to assist in attaining those
Relevant Work History
Receptionist | Walnut Creek, CA | 2012 – Present
- Schedule 60+ monthly visitor meetings and managed meeting room set-up and time logs
- Direct external communications to proper channels, including 100+ daily telephone, email, mail, and walk-in customers
- Provide top-level service to all visitors, ensuring they were informed of meeting times, had access to refreshment, and were comfortable in the rare instances they needed to wait
- Help keep organization safe and secure with vigilance towards external communication and interaction
Green Leaf Financial
Receptionist | San Ramon, CA | 2009 – 2012
- Managed and organized meeting facilities and scheduled 20+ meetings per month
- Facilitated clear communication between clients, employees, and management, directing 100+ calls daily
- Assisted clients in scheduling meetings, including follow-up and reminder phone calls
- Provided professional reception service and managed front waiting room, ensuring clients were comfortable before meetings
- Helped to organize all communications, both internal and external, and organized 700+ person mailing list of potential clients
San Francisco City College, San Francisco, CA
Associates of Arts in Business Administration, may 2009
- GPA: 3.5/4.0
- Capable of quickly learning office basics, including printers, fax machines, scanners, et
- Skillful and effective use MS Office Suite, as well as cloud-based systems (Google Drive, Apple Suite, etc.)
- Typing speed: 85WPM
- Proficient with CRM systems
How to Write a Perfect Receptionist Resume
If you would rather craft your own resume, follow our professional tips to make sure your custom and personalized final version is the best one possible.
1. Resume Format
It’s imperative you chose the right resume format. Visit the format page for more information, but in short the format you want depends on your experience, skills, and accolades. If you are fresh out of school but have relevant work experience, we recommend the chronological format, which is what we’ve chosen for our sample above.
However if you have years of experience and have received awards, or the type of job you’re applying for requires a special skill set, you might be better of with the combination resume format. This will allow you to show that experience, but it also helps insofar as it better emphasizes what exactly your accolades are.
2. Common Skills
As a receptionist, you should know MS Office Suite.
Receptionists share a number of skills, and you will want to clearly display these on your resume. Show that you fit in well in an office setting and your organizational abilities are top-notch.
- Office software
As a receptionist, you should know MS Office Suite. This includes how the Windows operating system functions, especially how to locate files. Furthermore, MS Word, Excel, and PowerPoint (and perhaps Outlook and Publisher) will be used frequently.
Also make sure you’re well versed with cloud storage systems. Google Drive, Dropbox, and Apple Cloud Software are becoming standard ways of storing data and sharing work, so being less than fluent in with these apps could hurt you when applying for a receptionist. Furthermore, like cloud systems, more and more office environments are employing communication software and apps like Skype. Knowing how to stay in touch in the modern office will help you get ahead.
- Office equipment
One skill you should have down and highlight on your resume is typing speed. A good chunk of your communication, both with coworkers and customers, will be written.
As the receptionist, you need to be the master of office equipment. On your resume, mention how versed you are in using (and repairing) copy machines, fax machines, scanners, etc. When all of these things break at some point, you’ll need to play the hero to keep everyone’s work flowing smoothly.
Another important responsibility of many receptionists is office supplies. As such, organizational ability in this function is critical. You will need to keep track of staplers, staples, pens, pads, printer ink, and post-its, and keep all of it in stock. Don’t worry – you might not be able to handle all of it on day one, but talk about how able you are at learning and maintaining office’s system.
- Typing speed and writing ability
One skill you should have down and highlight on your resume is typing speed. A good chunk of your communication, both with coworkers and customers, will be written. Therefore, make sure you can do it quickly and efficiently. Speed isn’t enough either – show that you’re a stickler for grammar and punctuation rules by having the cleanest resume out there.
You should be shooting for at least 55WPM as a receptionist, but the good ones can easily do over 70. There are plenty of typing-speed resources, so be sure to spend some time practicing, especially if the position asks for a typing test. A few minutes a day practicing can go a long way, and this is one of those easy to quantify skills that can really add some jazz to your resume.
- Soft skills
Every job requires a set of soft skills, and receptionists are no different. Here are few necessary soft skills to include on your resume:
|Strong communication skills||Friendly||Welcoming|
3. What to Emphasize
While we mentioned in the format section picking either skills or experience is critical, there are other features you are going to want to include.
Again, decide if you want to highlight your skills or your experience more, and arrange your resume accordingly. This isn’t to say hide anything, but make it clear you can do the job before you give a hiring manager pause.
If you have lots of experience, but also a lot of gaps between jobs, you should probably use the combination format and really promote those skills.
Also, your education can be either helpful or detrimental depending on your background. If you have any kind of college degree, from Associates to Ph.D, include it, especially if its in a related field like business, organizational management, or communications. And of course, be sure to include your name and contact info before anything else, at the very top of the page.
There are a ton of jobs that are superficially related to receptionists, but none quite as focused on receiving clients or customers. For more information, here are some similar positions:
4. Useful Action Verbs
When writing your receptionist resume, there are a number of action verbs that will help yours stand out above the rest. Make sure to use these on yours: